Externship Requirements

Prior to starting on-site externships, you’ll need to complete requirements for health and safety required by your employer.

take action As soon as possible

Final deadline for this initial submission of requirements is August 11th.

  • All fellows will need to submit up to date immunization records. The easiest way to do this is to request your records from your state. You records will need to show proof of

    • Varicella/chickenpox (2 doses)

    • MMR (2 doses)

    • Hep B (typically 3 doses)

    • TDap (1 dose within last 10 years)

    See the Immunization Records section below for direct links and support.

  • Full COVID vaccination is required for participation in the program. Unfortunately we are unable to accommodate any exemptions.

  • Upload a copy of your insurance card to the link provided. Insurance coverage is required to participate in externship in the Philly area.

request your immunization records

All fellows are required to submit updated immunization records that include proof of the following:

  • Varicella/chickenpox (2 doses)

  • MMR (2 doses)

  • Hep B (typically 3 doses)

  • TDap (1 dose within last 10 years)

The easiest way to find your immunization record is to request it from your state’s Health Department. Use the links in this section to request your records. If you have lived in multiple states you may need to request your records from multiple states.

You must upload your updated immunization record(s) by August 11th.

obtain Proof of Health Insurance

This is required for Philly Fellows only. Our Philadelphia employer partners sites require proof of active health insurance for all employees and fellows participating in clinical externships. If you do not have health insurance, begin taking steps to sign up using the links in this section. Your coach can also support you in signing up for health insurance during your first 1:1 coaching session.

Philadelphia based fellows will need to upload proof of active health insurance by August 11th.

STEPS TO TAKE IF YOU DO NOT HAVE INSURANCE

Start to talk with your family and do research on your options to secure coverage. We understand that finding and paying for health insurance can be a challenging process. Please consider the following resources:

  • Healthcare.gov: This is the open marketplace available through the Affordable Care Act.

  • State-based exchanges: This website lists the states that have their own insurance exchanges as well. Scroll down on the page to identify if your state has a program.

If you continue to face challenges finding a health insurance plan that works for you, please reach out to your coach or contact AUexternship@nl.edu for support in exploring options available through NLU.

additional requirements to be Completed

This is required for Philly fellows only. Propel’s Philadelphia employer partners require additional screening measures for all employees and fellows participating in clinical externships. All Philadelphia based fellows will be required to schedule the following appointments in CastleBranch:

  • Register for a background check

  • Schedule a drug test

  • Schedule a fingerprinting appointment

  • Register for Child Abuse Clearance

Date for these requirements to be completed are TBD. More information to come.

set up your castlebranch account coming soon!

In the coming weeks, look out for an email for an invite from CastleBranch with directions on how to set up your account. Once received, you will need to use CastleBranch to submit the remaining externship requirements.

The Propel team will go over how to set up your account and upload requirements during your Propel Professional Development class.

We are still working to update our systems and will let you know when/how to sign up once the system is ready!